Objective Progress Report
Grantee Name: Kaw Nation
Address: Drawer 50
City/State/Zip: Kaw City, OK 74641
Project Title: Kanza Language Project
Grant Number: 90NL0340
Amount of Award: $71,380 Amount of Non-Federal Share: $17,209
Project Period: 09/30/2005-09/29/2008 Budget Period: 09/30/2005-09/29/2006
REPORT COVERING PERIOD 09/30/2005 to 12/31/2005
(mm/dd/yyyy) (mm/dd/yyyy)
First Quarter • Second Quarter • Third Quarter • Fourth Quarter
NOTE: GRANTEES MUST SUBMIT A FINANCIAL STATUS REPORT (SF 269 LONG FORM) WITH EACH OBJECTIVE PROGRESS REPORT.
REPORT PREPARED BY: Justin T. McBride
TITLE: Kaw Nation Language Director
TELEPHONE #: (580) 269-1199s
DATE PREPARED: 01/24/2006
Guy Munroe, Kaw Nation Chairman/CEO
PRINTED NAME OF AUTHORIZING REPRESENTATIVE
SIGNATURE OF AUTHORIZING REPRESENTATIVE DATE
ACTIVITY UPDATE
1. Please complete the tables below and include all objectives and activities in your Objective Work Plan (OWP). If you require more space, please attach additional sheets and follow the same format.
GOAL: To promote, enhance, and revitalize the Kanza language through documentation, education, and publication.
OBJECTIVE 1: By the end of year one, the Kaw Nation will develop software for use in Kanza language education.
Activity Describe how each activity was accomplished
(or what prevented activity from being completed) Status
1 Assemble Module Database (See activities 1.1 through 1.4 below for progress details) • Completed Not Completed
Expected Completion Date: 07/31/06
1.1 Language staff, Dr. Rankin, and Cultural Committee will plan software project. The Language staff has consulted with Dr. Rankin and the Cultural Committee for the purpose of planning the software project, and has compiled ample information on which to base the Electronic Curriculum Model document.
Completed • Not Completed
Expected Completion Date:
1.2 Language staff and Dr. Rankin will compile Electronic Curriculum Model document. The Language staff is currently in the process of compiling an Electronic Curriculum Model document under the direction and support of Dr. Rankin. Efforts are being made to tailor the document to satisfy Oklahoma State Department of Education standards for Priority Academic Student Skills (PASS) in World Languages at the Novice Level Range (these standards can be found at http://www.sde.state.ok.us/acrob/pass/languages.pdf). An outline for the Electronic Curriculum Model document exists so far, but the format for the individual lesson plans, which will become the records within the Module Database, has yet to be devised. Work on the lesson plans themselves will be in fulfillment of activity 1.3.
• Completed Not Completed
Expected Completion Date: 02/28/06
1.3 Language staff and Dr. Rankin will design and assemble Module Database. The lesson plans to be devised for the Electronic Curriculum Model document will have a standard format, and the Module Database will be designed accordingly. That way, as lesson plans are created, they will be converted immediately into database records. The document version of the lessons will in turn be added into the Electronic Curriculum Model document. This document will serve as a teacher’s supplement for the software, and will in effect represent a stand-alone hardcopy of the software materials. Lesson planning and filling up the Database will surely take the longest amount of time for this phase of the project, and so we have allotted several months to complete the task.
• Completed Not Completed
Expected Completion Date: 06/30/06
1.4 Dr. Rankin will review Module Database for completeness, educational value, and linguistic accuracy.
Due to the fact that the Module Database has yet to be created and filled, this task has not been completed at this time. • Completed Not Completed
Expected Completion Date: 07/31/06
2 Assemble Language Database (See activities 2.1 through 2.4 below for progress details) • Completed Not Completed
Expected Completion Date: 07/31/06
2.1 Language staff and Dr. Rankin will design Language Database. Because Dr. Rankin has recently completed a Kanza lexical database (using the Indiana Dictionary Database, or IDD, format) based on his 1970s-era field work, much of this work is already done for us. Our finished Language Database will in effect be a subset of his larger work, containing records for only the vocabulary and grammatical structures to be found in the Module Database. In addition to the individual Kanza entry and its English meaning, a record will include sample texts, grammatical notes (parts of speech, patterns, known variants, etc.), module information (lesson or lessons making reference to the entry as well as semantic groupings), audio files, and related images.
Completed • Not Completed
Expected Completion Date:
2.2 Language staff and Dr. Rankin will assemble Language Database records. Due to the fact that the Module Database has yet to be created and filled, this task has not been completed at this time. These two databases will in fact be generated in parallel. Furthermore, certain records can be predicted and therefore added to the Language Database before even their corresponding modules exist. For example, the Oklahoma PASS standards for World Languages (see activity 1.2 above) require that Novice Level students learn vocabulary relating to greetings, family, classroom, time, etc. Such vocabulary will surely find its way into the modules, and thus the Language Database.
• Completed Not Completed
Expected Completion Date: 07/31/06
2.3 Language staff and Dr. Rankin will create audio recordings for Language Database. While all the audio tracks in the Language Database would ideally consist of fluent Kanza-speaking tribal elders, realistically speaking, such is not possible. That said, we do have more than 60 hours of field recordings of Dr. Rankin interviewing some of the last living speakers of the language. Some of the audio to be included in the database could conceivably come from these recordings. Up until now, however, there was no way of isolating high-quality instances of fluent Kanza speech from the tracks of those old, mixed language recordings. Fortunately, a recent research award by the National Endowment for the Humanities has been yielding just that—a body of Kanza-only audio tracks of good enough quality to be included in this Language Database. It is now our hope to intersperse as many of these recordings as possible into the finished software, thus minimizing the number of new audio recordings made by the Language staff and Dr. Rankin, who are knowledgeable but not fluent. Meanwhile, work on the new recordings will proceed roughly alongside work done on the Module and text-based Language Databases.
• Completed Not Completed
Expected Completion Date: 07/31/06
2.4 Language Staff will provide lists of images from Image Database. Due to the fact that the Image Database has yet to be created and filled, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 07/31/06
3 Assemble Image Database
(See activities 3.1 through 3.4 below for progress details) • Completed Not Completed
Expected Completion Date: 06/30/06
3.1 Language staff will design shots for use in Image Database. The photograph planning will be an ongoing project as the Module and Language Databases continue to expand. In the meantime, one photographic shoot was already planned and executed (see activities 3.2 and 3.3 below). Furthermore, the Language staff has recently begun collecting donated photographs of Kaw tribal events, such as the annual powwow and traditional handgames, for possible use in the Image Database.
• Completed Not Completed
Expected Completion Date: 03/31/06
3.2 Language staff will call for Kaws to volunteer as models for the scheduled photographic shoots. The first of numerous photographic shoots was planned and executed in December of 2005. Kaw Nation Cultural Committee and Museum Board members and their families were invited to volunteer, including several tribal Elders and youths.
• Completed Not Completed
Expected Completion Date: 04/30/06
3.3 Language staff and models will shoot photographs. The first photographic shoot was planned and executed in December of 2005. Two tribal youths volunteered as models and one volunteered to help set up shots and operate the camera. Additionally, one tribal Elder volunteered as a model, but was unable to attend the event due to last minute health concerns. Two cameras were used, and the shoot resulted in nearly 70 photographs relating to the outdoors, work, and the classroom.
• Completed Not Completed
Expected Completion Date: 05/31/06
3.4 Language staff will assemble Image Database. Due to the fact that there are still many photographs yet to be taken for the project, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 06/30/06
4 Prepare for software development (See activities 4.1 through 4.4 below for progress details) • Completed Not Completed
Expected Completion Date: 06/30/06
Language staff will devise algorithms and/or flowcharts for all software components that cannot be assembled in-house.
Initial algorithms and flowcharts have already been devised and were included as part of the grant application. These will be revised and updated as need as work on the Module, Language, and Image Databases progresses. • Completed Not Completed
Expected Completion Date: 06/30/06
Language staff will advertise for and obtain at least three competitive bids for professional custom software development.
Due to the fact that the Module, Language, and Image Databases have yet to be created and filled, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 07/31/06
4.3 Language staff will assist service provider as necessary to ensure smooth and speedy creation of custom software.
Due to the fact that the Module, Language, and Image Databases have yet to be created and filled, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 09/29/06
Language staff, Dr. Rankin, and Cultural Committee will demonstrate software.
Due to the fact that the Module, Language, and Image Databases have yet to be created and filled, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 09/29/06
OBJECTIVE 2: By the end of year one, the Kaw Nation will maintain current Kanza language education opportunities and expand the number of classes with the addition of a trained classroom Apprentice/Teacher.
Activity Describe how each activity was accomplished
(or what prevented activity from being completed) Status
1 Maintain current educational opportunities (See activity 1.1 below for progress details) • Completed Not Completed
Expected Completion Date: 09/29/06
1.1 Language staff will maintain all current Kanza language educational activities. This is an ongoing activity. Currently, the Language staff offers an entry-level Kanza class for adults and school age children on Thursday evenings in Kaw City, OK. The class will run for the foreseeable future. Meanwhile, there is already enough interest to expand this class to Newkirk, OK.
• Completed Not Completed
Expected Completion Date: 09/29/06
2 Hire classroom apprentice (See activities 2.1 through 2.3 below for progress details) • Completed Not Completed
Expected Completion Date: 01/31/06
Language staff, Dr. Rankin, and Cultural Committee will discuss apprentice position, set up program guidelines, and establish performance evaluation criteria.
The Language staff, Dr. Rankin, and the Cultural Committee have discussed details of the Apprentice position. But since we had no Language Coordinator, whose job it will be to train the Apprentice, for the majority of the reporting period, little progress was made on training guidelines and evaluation criteria. • Completed Not Completed
Expected Completion Date: 01/31/06
Language staff will advertise for apprentice position.
The Language staff waited for the selection of a Language Coordinator (December 29, 2005) before making plans with H.R. to advertise this position. • Completed Not Completed
Expected Completion Date: 01/13/06
2.3 Language staff will select apprentice. Due to the fact that the Apprentice position had yet to be posted during the reporting period, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 01/31/06
3 Train classroom apprentice
(See activities 3.1 through 3.3 below for progress details) • Completed Not Completed
Expected Completion Date: 09/29/06
3.1 Apprentice will begin six months of training. Due to the fact that the Apprentice has yet to be selected, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 07/31/06
3.2 Apprentice will teach one month of language classes under supervision. Due to the fact that the Apprentice has yet to be selected, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 08/31/06
Dr. Rankin will evaluate performance of apprentice and submit recommendations to Language Staff.
Due to the fact that the Apprentice has yet to be selected, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 09/29/06
IMPACT INDICATORS
2. Please list all impact/performance indicators for this project and provide details in the table below.
Note: If your grant stated prior to 2004, please check here • and skip to #3.
Impact/performance indicators Total # for this reporting period Total # since beginning of project
Number of partnerships formed 2 Partnerships
Kaw Nation Cultural Committee
Dr. Robert L. Rankin
2 Partnerships
Amount of leveraged dollars beyond required match
$873.00 Leveraged
Cultural Committee meetings
12 employee hrs @ $16.50/hr = $198.00
9 non-employee meetings @ $75.00/ meeting = $675.00
$873.00 Leveraged
Number of people involved in operation of project 1 New Person Involved
Linda Cumberland, Language Coordinator
1 New Person Involved
Number of classes or workshops held to teach language 1 Class Offered
10 weekly classroom sessions reaching 15 students
1 Class Offered
Number and type of materials developed 3 Databases Designed
Module Database, designed but incomplete
Language Database, designed but incomplete
Image Database, designed but incomplete
3 Databases Designed
Number of people with increased ability to speak 15 People with Increased Speaking Ability
4 Kaw youths
6 Kaw adults
1 Kaw Elder
3 non-Kaw Native adults
1 non-Native adult
15 People with Increased Speaking Ability
PARTNERSHIPS
3. Please list any partnerships formed during this reporting period:
Partnering agency/organization/tribe Type of Partnership Brief description how partnership benefited project
Kaw Nation Cultural Committee •Local • Regional • State • National
• Federal • International • Faith-Based
• Philanthropic Tribal • Other The Cultural Committee offers advice and assistance on all language-related projects to help foster a sense of cultural relevance and a focus on the lives of tribal members. In turn, the Language staff, with its non-voting ex-officio Committee membership, provides helps maintain the emphasis of language in cultural affairs.
Dr. Robert L. Rankin, Language Consultant •Local • Regional • State • National
• Federal • International • Faith-Based
• Philanthropic • Tribal Other Dr. Rankin, one of the world’s leading Siouan linguists and expert in the field of Kanza in particular, offers invaluable consultation on Kanza language matters. He also brings to the table his many years as an educator and student of languages, linguistics, and Native American studies.
4. Total number of Partnership formed this quarter: 2
NATIVE AMERICAN YOUTH OPPORTUNITIES
5. During this reporting period, did this project provide any opportunities or activities for Native American youth? Yes • No
If Yes, please list and provide the number of youth participating, along with a brief description:
Activity # of Youth Description
Weekly language classes at tribal headquarters 4 The tribe’s weekly language classes (provided in fulfillment of Objective 2, Activity 1) offer an opportunity for youth to participate alongside adults. Four elementary-age tribal members are regular class members. Classes began in October of 2005, and will continue into the foreseeable future. Classes will be expanded with the addition of a trained Apprentice/Teacher.
Image Database photographic shoot 3 The photographic shoots are intended to include tribal members in the software images. At the first photo session on December 29, 2005, two elementary-age tribal members volunteered to serve as models, and one volunteered to stage shots and take photographs. More sessions are slated in the coming months.
5. Total number of opportunities or activities provided for Native American youth this quarter: 2
INTER-GENERATIONAL OPPORTUNITIES
6. During this reporting period, did this project create any inter-generational opportunities (e.g., activities that brought Native American youth and elders together)? Yes • No
If Yes, please list opportunities created, provide number of Elders/Youth participating, and give a brief description:
Activity # of Elders # of Youth Description
Weekly language classes at tribal headquarters 1 4 The tribe’s weekly language classes (provided in fulfillment of Objective 2, Activity 1) offer an opportunity for youth to participate alongside adults. Four elementary-age tribal members are regular class members. One tribal Elder attended the first class, but has been unable to attend subsequent meetings. Classes began in October of 2005, and will continue into the foreseeable future. Classes will be expanded with the addition of a trained Apprentice/Teacher.
Image Database photographic shoot 0 3 The photographic shoots are intended to include tribal members in the software images. At the first photo session on December 29, 2005, two elementary-age tribal members volunteered to serve as models, and one volunteered to stage shots and take photographs. One tribal Elder volunteered to serve as a model for the shoot, but was unable to attend the first session due to ill health. More sessions are slated in the coming months.
7. Total number of opportunities or activities provided for Elders and youth this quarter: 2
JOBS
8. Please list all jobs created during this reporting period as a direct result of this award (i.e., salaries/fees paid with ANA funding) and complete the following table:
Name Position Full or part time Hours per month
Linda Cumberland Language Coordinator Full 160+ (40 hours/week)
9. Were any jobs created in the community this reporting period as a result of this project (e.g., through businesses and/or services formed)? Yes X No
If Yes, please list below:
Name Position Full or part time Hours per month
N/A N/A N/A N/A
10. Have you hired all key personnel for this project? Yes X No
If No, please explain: We have not yet hired the part-time Apprentice/Teacher, a position described in the OWP to be selected and trained by the Language Coordinator. We were unable to hire the Coordinator until December 29, 2005, and thus were unable to select an Apprentice/Teacher during the two days remaining in the reporting period.
11. Did you have any changes in key personnel, consultants or contractors during this reporting period? X Yes No
If Yes, please explain: After the ANA grant application was submitted but before the grant was awarded, the former Language Coordinator Justin McBride was awarded a Documenting Endangered Languages fellowship through the National Endowment for the Humanities. The fellowship required 100% full-time employment commitment. So, by the time the ANA grant was awarded, McBride’s title and job duties had changed enough to prevent him from accepting the role of Language Coordinator for the ANA award. This necessitated a search for a new Language Coordinator, a task that proved to be substantially more difficult than first anticipated. The position was advertised several times before a suitable candidate was selected on December 29, 2005. Note that ANA Program Specialist AnnaMarie Wilber was consulted and kept abreast of the situation throughout the job search.
FINANCIAL
12. What were your planned expenditures for this reporting period according to your approved ANA budget (form 424a)? What were your actual expenditures?
Please list in the table below:
Quarter Planned expenditures Actual expenditures
1st Federal $16,882 Federal $1,719
Non-Federal $4,301 Non-Federal $2,400
13. Did you draw funds down during this reporting period? Yes X No
If No, please explain: Because we were unable to hire a full-time Language Coordinator until December 29, 2005, program expenditures were minimal during the reporting period. The first drawdown is anticipated in January of 2006. Others will follow monthly and as needed.
14. Did you revise your budget during this reporting period? Yes X No
If Yes, please explain:
15. Have you met your non-federal share of the project costs for this reporting period? X Yes No
If Yes, please complete the table below.
If No, please explain.
Quarter Matching source Description of match $ Value
1st Dr. Robert L. Rankin Donation of consultation services for Kanza Language Project $2,400
OTHER
16. Please describe any challenges you encountered on this project during this reporting period and include how you overcame (or plan to overcome) them:
Our primary challenge during this reporting period was having no full-time Language Coordinator at the beginning of the project. With no one able to devote their full-time to the activities, the parties involved had to make due with infrequent meetings and discussions, as well as what work could be done off the clock. To overcome this, we had to post the job opportunity and attempt to reach as many qualified candidates as possible. When our first posting turned up only three applicants, and only one interviewed candidate, we had to post the job again. Even then, we had to extend the close date several times. By mid-December we had received applications from only a handful of qualified applicants. Of the four total interviews, we finally offered the job to Linda Cumberland, a doctor of linguistic anthropology researching the closely related Assiniboin language, and whose educational background and affiliation with a linguistic database project would bring a great strength to the program. She accepted the job on December 29, 2005. We can now offer the program the time and effort it needs. Secondarily, our Language Consultant Dr. Robert Rankin is also committed to 100% full-time work on the same Documenting Endangered Languages award. This limits the amount of time he can spend on the ANA project. However, he has pledged time over and above this time for work on the ANA activities, both on weekends and in the evenings, until the DEL award expires in June of 2006. After that time, he will redouble his consultation commitment to the ANA project and make up the balance of his pledged and leveraged hours.
17. ANA is committed to assisting you in the successful implementation of your project. Are you in need of any project specific training or technical assistance to carry out your project objectives? Yes X No
If Yes, what type of assistance would you like: • Electronic • On-site • Other (please specify)
Please explain:
18. Do you expect to complete your project on time? X Yes No
If No, please explain:
19. Is there any other information you would like to share with ANA regarding your project?
Because our Language Coordinator and Apprentice/Teacher were so unavailable during the reporting period, we are anticipating a sizeable budget modification later in the year. Furthermore, it has come to our attention that the Apprentice/Teacher position, which was intended as an Other expense, most closely fits the model of part-time employee. To account for this, we will need to move funds from Other into Personnel, which will in turn affect the Indirect Cost line item. We intend to submit both changes as a single budget modification sometime in early 2006. Lastly, enclosed is the résumé of our new Language Coordinator, Linda Cumberland.