Objective Progress Report
Grantee Name: Kaw Nation
Address: Drawer 50
City/State/Zip: Kaw City, OK 74641
Project Title: Kanza Language Project
Grant Number: 90NL0340
Amount of Award: $71,380 Amount of Non-Federal Share: $17,209
Project Period: 09/30/2005-09/29/2008 Budget Period: 09/30/2005-09/29/2006
DUNS Number: 195348602
REPORT COVERING PERIOD 04/01/2006 to 06/30/2006
(mm/dd/yyyy) (mm/dd/yyyy)
• First Quarter • Second Quarter Third Quarter • Fourth Quarter
NOTE: GRANTEES MUST SUBMIT A FINANCIAL STATUS REPORT (SF 269 LONG FORM) WITH EACH OBJECTIVE PROGRESS REPORT.
REPORT PREPARED BY: Linda A Cumberland, Ph.D.
TITLE: Kaw Nation Language Program Coordinator
TELEPHONE #: (580) 269-1199
DATE PREPARED: 07/24/2006
Guy Munroe, Kaw Nation Chairman/CEO
PRINTED NAME OF AUTHORIZING REPRESENTATIVE
SIGNATURE OF AUTHORIZING REPRESENTATIVE DATE
ACTIVITY UPDATE
1. Please complete the tables below and include all objectives and activities in your Objective Work Plan (OWP). If you require more space, please attach additional sheets and follow the same format.
GOAL: To promote, enhance, and revitalize the Kanza language through documentation, education, and publication.
OBJECTIVE 1: By the end of year one, the Kaw Nation will develop software for use in Kanza language education.
Activity Describe how each activity was accomplished
(or what prevented activity from being completed) Status
1 Assemble Module Database (See activities 1.1 through 1.4 below for progress details) • Completed Not Completed
Expected Completion Date: 07/31/06
1.1 Language staff, Dr. Rankin, and Cultural Committee will plan software project. The Language staff has consulted with Dr. Rankin and the Cultural Committee for the purpose of planning the software project, and has compiled ample information on which to base the Electronic Curriculum Model document.
Completed • Not Completed
Expected Completion Date:
Language staff and Dr. Rankin will compile Electronic Curriculum Model document.
As noted in the previous OPR, an outline for the Electronic Curriculum Model document exists and two possible formats—more text-oriented vs. more exercise-oriented—for the individual lesson plans, which will become the records within the Module Database, are being tested, periodically updated, and re-tested. Work on the lesson plans themselves will be in fulfillment of activity 1.3. With the hire of a software developer in July 2006, we will begin designing more creative computer-interactive practice exercises and language learning games to enhance the ECM.
• Completed Not Completed
Expected Completion Date: 09/29/06
1.3 Language staff and Dr. Rankin will design and assemble Module Database. The lesson plans being devised for the Electronic Curriculum Model document will have a standard format, and the Module Database will be designed accordingly. That way, as lesson plans are created, they will be converted immediately into database records. The document version of the lessons will in turn be added into the Electronic Curriculum Model document. This document will serve as a teacher’s supplement for the software, and will in effect represent a stand-alone hardcopy of the software materials. Lesson planning and filling up the Database will surely take the longest amount of time for this phase of the project, and so we have allotted several months to complete the task.
• Completed Not Completed
Expected Completion Date: 08/30/06
1.4 Dr. Rankin will review Module Database for completeness, educational value, and linguistic accuracy. Due to the fact that the Module Database has yet to be filled, this task has not been completed at this time. • Completed Not Completed
Expected Completion Date: 07/31/06
2 Assemble Language Database (See activities 2.1 through 2.4 below for progress details) • Completed Not Completed
Expected Completion Date: 07/31/06
2.1 Language staff and Dr. Rankin will design Language Database. Because Dr. Rankin has recently completed a Kanza lexical database (using the Indiana Dictionary Database, or IDD, format) based on his 1970s-era field work, much of this work is already done for us. Our finished Language Database will in effect be a subset of his larger work, containing records for only the vocabulary and grammatical structures to be found in the Module Database. In addition to the individual Kanza entry and its English meaning, a record will include sample texts, grammatical notes (parts of speech, patterns, known variants, etc.), module information (lesson or lessons making reference to the entry as well as semantic groupings), audio files, and related images.
Completed • Not Completed
Expected Completion Date:
Language staff and Dr. Rankin will assemble Language Database records.
Creation of the Module Database and assembly of the Language Database are reciprocal efforts. Searches of the language database pull words and phrases to use in the lesson modules. As individual lessons take shape, corresponding entries in the language database are assigned multiple sort codes with respect to their occurrence in the Module Database, which in turn allows them to be called as needed for use in the skill reinforcement games. The data for the beta test version will be completed by 7/31/06; data modification for future lessons is ongoing.
• Completed Not Completed
Expected Completion Date: 07/31/06
Language staff and Dr. Rankin will create audio recordings for Language Database.
The NEH-funded text and audio documentation project referenced in the previous OPR has yielded some usable sound units from archive recordings of native Kanza speakers from the 1970s (now deceased). Where appropriate, these will be included in the lessons and dictionary database. Where we once anticipated that the native-speaker recordings would minimize the number of new audio recordings required, we now find that, pedagogically, it is desirable to provide the beginning Kanza language learner with slower, carefully enunciated recordings of all words, phrases, and paradigms in each unit. These will necessarily be provided by non-native, non-fluent speakers, albeit advanced students of Kanza. Four speakers will be recorded: a younger and older male speaker and a younger and older female speaker. Preliminary recordings for the first four units (those to be included in the beta-test version scheduled for distribution in 09/06) have been made. A revised corpus will be made in July and August of the current year.
• Completed Not Completed
Expected Completion Date: 07/31/06
2.4 Language Staff will provide lists of images from Image Database.
The lists of images to be included in the Language and Module Databases emerge as the databases themselves take shape. Further discussion is provided in section 3.
• Completed Not Completed
Expected Completion Date: 07/31/06
3 Assemble Image Database
(See activities 3.1 through 3.4 below for progress details) • Completed Not Completed
Expected Completion Date: 09/29/06
3.1 Language staff will design shots for use in Image Database. The photograph planning is an ongoing project as the Module and Language Databases continue to expand. The Language staff are reviewing donated photographs of Kaw tribal events, such as the annual powwow and traditional handgames, for possible use in the Image Database. Rights to commercially available images will need to be acquired for non-human referencing database entries, especially specific plants and wildlife difficult to photograph by the staff. Additionally, an extensive set of very basic vector illustrations (animals, articles of clothing, tableware, etc.) have been created by the staff for use in classroom and CD vocabulary games.
• Completed Not Completed
Expected Completion Date: 09/29/06
3.2 Language staff will call for Kaws to volunteer as models for the scheduled photographic shoots.
Ongoing. • Completed Not Completed
Expected Completion Date: 09/29/06
3.3 Language staff and models will shoot photographs. Ongoing. • Completed Not Completed
Expected Completion Date: 09/29/06
3.4 Language staff will assemble Image Database. Final assembly of Image Database for the beta test version of the software will take place in the month prior to submission to software developer. • Completed Not Completed
Expected Completion Date: 07/30/06
4 Prepare for software development (See activities 4.1 through 4.4 below for progress details) • Completed Not Completed
Expected Completion Date: 06/30/06
Language staff will devise algorithms and/or flowcharts for all software components that cannot be assembled in-house.
Initial algorithms and flowcharts have already been devised and were included as part of the grant application. These will be revised and updated as need as work on the Module, Language, and Image Databases progresses. • Completed Not Completed
Expected Completion Date: 08/31/06
Language staff will advertise for and obtain at least three competitive bids for professional custom software development.
Multiple bids could not be obtained due either to lack of specific skills required by the project or current unavailability. A single match was found and contracted as a “sole source.” Completed •Not Completed
Expected Completion Date: 07/31/06
4.3 Language staff will assist service provider as necessary to ensure smooth and speedy creation of custom software.
Ongoing
• Completed Not Completed
Expected Completion Date: 09/29/06
4.4 Language staff, Dr. Rankin, and Cultural Committee will demonstrate software.
Due to the fact that the Module, Language, and Image Databases are still under development, this task has not been completed at this time.
• Completed Not Completed
Expected Completion Date: 09/29/06
OBJECTIVE 2: By the end of year one, the Kaw Nation will maintain current Kanza language education opportunities and expand the number of classes with the addition of a trained classroom Apprentice/Teacher.
Activity Describe how each activity was accomplished
(or what prevented activity from being completed) Status
1 Maintain current educational opportunities (See activity 1.1 below for progress details) • Completed Not Completed
Expected Completion Date: 09/29/06
1.1 Language staff will maintain all current Kanza language educational activities. Currently, the Language staff offers an entry-level Kanza class for adults and school age children on Thursday evenings in Kaw City, OK. The class will run for the foreseeable future. Classes are in hiatus for the months of June and July.
• Completed Not Completed
Expected Completion Date: 09/29/06
2 Hire classroom apprentice (See activities 2.1 through 2.3 below for progress details) • Completed Not Completed
Expected Completion Date: 09/29/06
Language staff, Dr. Rankin, and Cultural Committee will discuss apprentice position, set up program guidelines, and establish performance evaluation criteria.
Evaluation criteria for classroom performance of the Apprentice Teacher will be reviewed just prior to the Apprentice/Teacher’s one month of supervised teaching (see 3.2).
• Completed Not Completed
Expected Completion Date: 08/31/06
Language staff will advertise for apprentice position.
Advertisements were place in the local newspaper and tribal newsletter, and posted in the office of the Native American counselor at Northern Oklahoma College. Advertisements produced six potential candidates, two of whom were interviewed for the position, and one of whom was hired.
Completed • Not Completed
2.3 Language staff will select apprentice. Hired 02/06.
Completed • Not Completed
3 Train classroom apprentice
(See activities 3.1 through 3.3 below for progress details) • Completed Not Completed
Expected Completion Date: 09/29/06
3.1 Apprentice will begin six months of training.
Daily 1-hour sessions (5 hours/week) began 02/14/06. Dr. Cumberland (Language Coordinator) is finding the Apprentice to be very capable.
• Completed Not Completed
Expected Completion Date: 08/15/06
3.2 Apprentice will teach one month of language classes under supervision.
Scheduled for final month of training.
• Completed Not Completed
Expected Completion Date: 08/31/06
3.4 Dr. Rankin will evaluate performance of apprentice and submit recommendations to Language Staff.
Scheduled to take place between 08/09/06 and 09/29/06. • Completed Not Completed
Expected Completion Date: 09/29/06
IMPACT INDICATORS
2. Please list all impact/performance indicators for this project and provide details in the table below.
Note: If your grant stated prior to 2004, please check here • and skip to #3.
Impact/performance indicators Total # for this reporting period Total # since beginning of project
Number of partnerships formed 1 New Partnership Formed
A partnership with the American Indian Studies Research Institute at Indiana University has been formalized. Documentation is attached.
2 Partnerships
Amount of leveraged dollars beyond required match
$1296.00 Leveraged
Cultural Committee meetings
24 employee hrs @ $16.50/hr = 396.00
12 non-employee meetings @ $75.00/ meeting = $900.00
Cultural Committee Meetings = $2169 Leveraged
Number of people involved in operation of project 0 New Persons Involved
Jackie Overton, D and J Consulting Company (software developer) has been identified and will begin work on the project in July 2006 2 New Persons Involved
Number of classes or workshops held to teach language Training
60 hours of Apprentice/Teacher training
1 Class Offered
32 Hours After-School Tutoring
95 Hours Apprentice/Teacher Training
Number and type of materials developed Grammar Summaries for Teacher Training
17 pages
Written Exercises for Teacher Training
approx. 15 worksheets
Language Lessons
3 units completed (approx. 75 pages)
3 Databases Designed
1 Game Adapted to Kanza
Teacher Training Grammar Summaries
Teacher Training Exercise Worksheets
Introductory Language Lessons
Number of people with increased ability to speak
10 People with Increased Speaking Ability
4 Kaw youths
3 Kaw adults
2 non-Kaw Native adults
1 non-Native adult 17 People with Increased Speaking Ability
PARTNERSHIPS
3. Please list any partnerships formed during this reporting period:
Partnering agency/organization/tribe Type of Partnership Brief description how partnership benefited project
American Indian Studies Research Institute,
Indiana University •Local • Regional • State National
• Federal • International • Faith-Based
• Philanthropic • Tribal • Other The American Indian Studies Research Institute (AISRI) designed the database program, the Indiana Dictionary Database (IDD), used in the creation of the Language Database for this project. Because IDD is still in development, its users are helping to beta test it. In return, the AISRI staff will donate free technical support for the product.
4. Total number of Partnership formed this quarter: 1
NATIVE AMERICAN YOUTH OPPORTUNITIES
5. During this reporting period, did this project provide any opportunities or activities for Native American youth? Yes • No
If Yes, please list and provide the number of youth participating, along with a brief description:
Activity # of Youth Description
Weekly language classes at tribal headquarters 4 The tribe’s weekly language classes (provided in fulfillment of Objective 2, Activity 1) offer an opportunity for youth to participate alongside adults. Four elementary-age tribal members are regular class members. Classes began in October of 2005, and continued through May of 2006. They will resume in August 2006. Classes will be expanded with the addition of a trained Apprentice/Teacher.
5. Total number of opportunities or activities provided for Native American youth this quarter: 1
INTER-GENERATIONAL OPPORTUNITIES
6. During this reporting period, did this project create any inter-generational opportunities (e.g., activities that brought Native American youth and elders together)? •Yes No
If Yes, please list opportunities created, provide number of Elders/Youth participating, and give a brief description:
Activity # of Elders # of Youth Description
(Weekly language classes at tribal headquarters) 2 4 see #4 above; opportunity was provided, albeit not newly created.
7. Total number of opportunities or activities provided for Elders and youth this quarter: 1
JOBS
8. Please list all jobs created during this reporting period as a direct result of this award (i.e., salaries/fees paid with ANA funding) and complete the following table:
Name Position Full or part time Hours per month
N/A N/A N/A N/A
9. Were any jobs created in the community this reporting period as a result of this project (e.g., through businesses and/or services formed)? Yes X No
If Yes, please list below:
Name Position Full or part time Hours per month
N/A N/A N/A N/A
10. Have you hired all key personnel for this project? __X Yes No
If No, please explain:
11. Did you have any changes in key personnel, consultants or contractors during this reporting period? Yes _X__ No
If Yes, please explain:
FINANCIAL
12. What were your planned expenditures for this reporting period according to your approved ANA budget (form 424a)? What were your actual expenditures?
Please list in the table below:
Quarter Planned expenditures Actual expenditures
1st Federal $16,882 Federal $1,719
Non-Federal $4,301 Non-Federal $2,400
2nd Federal $14,500 Federal $9,398
Non-Federal $4,302 Non-Federal $0 (see 15 below)
3rd Federal
$14,498
Federal $17,769
Non-Federal $4,303 Non-Federal $4,985
13. Did you draw funds down during this reporting period? X Yes No
If No, please explain:
14. Did you revise your budget during this reporting period? Yes X No
If Yes, please explain:
15. Have you met your non-federal share of the project costs for this reporting period? X Yes No
If Yes, please complete the table below.
If No, please explain.
The non-federal matching share for this quarter was substantial, but the match tracking forms were not returned to the Kaw Nation in time to be included on the financial reports for the close of March. However, the forms have now been returned, and the amounts will be included on the third quarter reports. For reference sake, the amounts are as follows: Dr. Robert L. Rankin donated consultation services valued at $4,650.00; and American Indian Studies Research Institute, Indiana University, donated technical support for dictionary database program (used for the Language Database in this project) valued at $335.15. The total for this period is valued at $4,985.15—exceeding the anticipated $4,302.00 amount. Justin: I have an additional signed invoice from AISRI for $124. Should this be added to the $335, and then to the $4,885?
Quarter Matching source Description of match $ Value
1st Dr. Robert L. Rankin Donation of consultation services for Kanza Language Project $2,400
2nd
3rd
OTHER
16. Please describe any challenges you encountered on this project during this reporting period and include how you overcame (or plan to overcome) them:
We could not find three viable bidders for the software development contract, but learned that we had the option of naming a company as “sole source”, meaning that they uniquely meet all the requirements of the position. Framing the contract for the software developer to give Kaw Nation sole ownership, copyright, and licensing of the CD and its coding has taken longer than anticipated, delaying the start of the outsourced phase of the project by approx. two weeks. Nonetheless, we still intend to deliver the beta test version to interested tribal members in September, albeit a bit later in September than originally planned. This should not interfere with our progress on the second half of the CD, since work on the new portion is not initially dependent on responses from the beta test.
17. ANA is committed to assisting you in the successful implementation of your project. Are you in need of any project specific training or technical assistance to carry out your project objectives? Yes X No
If Yes, what type of assistance would you like: • Electronic • On-site • Other (please specify)
Please explain:
18. Do you expect to complete your project on time? X Yes No
If No, please explain:
19. Is there any other information you would like to share with ANA regarding your project?